Accounting Services
Three services. Fixed pricing. Property-specialist focus.
Each service is built around a specific accounting need that comes up repeatedly for property managers. Available individually or together, depending on what your portfolio requires.
Back to HomeWhat We Offer
Each service solves a specific accounting problem
Property management accounting, owner distribution statements, and lease compliance records are distinct work with different deliverables and different delivery cadences. Ashgrove handles all three — and each one is scoped clearly so you know exactly what you're engaging before anything begins.
Service 01
Property Management Accounting
$450 USD/month + $5/unit
Monthly accounting for property management companies overseeing residential and commercial rental portfolios. Covers the full financial picture of each property — income, expenses, maintenance allocation, management fees — and delivers per-property summaries on your regular reporting schedule.
Built for portfolios between 10 and 200 units. The per-unit structure means cost scales directly with portfolio size — no renegotiation required when you add properties.
What You Receive
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Per-property income and expense summaries each month
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Tenant payment tracking recorded by unit and property
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Maintenance expense allocation across individual properties
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Owner disbursement calculations per property
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Management fee calculations included in monthly reports
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Formatted for direct distribution — no reformatting required
Who This Is For
Property management companies handling residential or commercial rental portfolios between 10 and 200 units. Particularly useful for managers who currently spend time reshaping accounting output before it can be shared with property owners.
How It Works
Share your property list, tenant ledger, and monthly transaction data at the start of each period
Income, expenses, and fees are recorded and allocated per property
Per-property summaries and disbursement calculations delivered on your agreed schedule
Who This Is For
Property managers responsible for producing financial statements for individual property owners. Especially relevant where owners have personal tax preparation needs and where statement clarity affects owner satisfaction and enquiry volume.
How It Works
Provide the income, expense, and fee data for each owner's properties for the period
Each statement is prepared with net distribution calculated and all deductions itemised clearly
Statements delivered monthly or quarterly — formatted to be forwarded directly to each owner
Service 02
Owner Distribution & Statement Preparation
$50 USD/owner/month
Monthly or quarterly preparation of financial statements and distribution calculations for property owners. Each statement is built to serve two purposes: giving the owner a clear picture of their investment's performance, and providing their personal accountant with what they need for tax preparation.
Priced per owner, so cost grows in direct proportion to the number of owners you work with — no flat fees that penalise smaller owner counts or reward fewer statements being prepared.
What You Receive
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Individual statement per owner showing rental income received
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Itemised expenses and management fees per owner
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Net distribution figure clearly stated — the number that matters most
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Format supports personal tax preparation without conversion
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Monthly or quarterly cadence — matched to your distribution schedule
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Ready to send directly to each owner without further preparation
Service 03
Lease Accounting Compliance
$600 USD/quarter
Quarterly maintenance of lease accounting records for businesses that lease significant assets — commercial premises, equipment, or other long-term arrangements. Covers the calculations and documentation required for financial statement compliance, maintained on a consistent schedule so records are current before they're ever requested.
Suited to businesses with five or more active leases. The fixed quarterly fee covers the full scope regardless of lease count above the threshold — no per-lease billing that makes cost unpredictable as obligations shift.
What You Receive
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Right-of-use asset calculations for each active lease
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Lease liability amortization schedules maintained quarterly
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Periodic journal entries for the applicable accounting period
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Supporting documentation for financial statement disclosures
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Records structured for audit and compliance review use
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Fixed quarterly fee covering all leases above the five-lease threshold
Who This Is For
Businesses with five or more active leases on significant assets — commercial premises, long-term equipment, or similar arrangements — that need compliant accounting records maintained on an ongoing basis rather than assembled retrospectively when needed.
How It Works
Share your active lease agreements and any changes to lease terms during the quarter
Right-of-use calculations, amortization schedules, and journal entries are prepared for the period
Full documentation package delivered quarterly, structured for disclosure and audit use
Pricing Summary
All three services at a glance
Each service is available on its own. If your needs span more than one, they work together without additional coordination overhead — the reporting cycles are aligned.
| Service | Price | Cadence | Suited to |
|---|---|---|---|
| Property Management Accounting | $450/mo + $5/unit | Monthly | 10–200 unit portfolios |
| Owner Distribution & Statements | $50/owner/mo | Monthly or quarterly | Any owner count |
| Lease Accounting Compliance | $600/quarter | Quarterly | 5+ active leases |
Common Questions
A few things that often come up
Before contacting us, these are the questions that tend to arise most often when property managers are considering whether these services fit their situation.
Can I engage just one service, or do I need all three?
Each service is available on its own. Many clients engage only Property Management Accounting initially and add owner statements as the portfolio grows. Lease Compliance is typically engaged separately by businesses with significant lease obligations, whether or not property management accounting is also involved.
What does onboarding look like?
A single setup conversation to establish your property list, owner structure, reporting format preferences, and delivery schedule. After that, each period runs on the agreed cadence with minimal back-and-forth. The onboarding is designed to happen once rather than recurring each month.
What data do I need to provide each period?
For property management accounting: your monthly transaction data, tenant ledger, and any maintenance invoices for the period. For lease compliance: any changes to lease terms or new agreements entered. The exact format and method of sharing is confirmed during onboarding and stays consistent thereafter.
Can Ashgrove start mid-year?
Yes. We can begin from any period using your current data. A full prior-year migration isn't necessary to start new-period reporting. If prior-period records are also needed, that's a separate conversation about scope.
Get Started
Tell us what your portfolio looks like
Send a brief note — number of properties, owners, and whether lease accounting is part of what you need. We'll follow up with a clear answer on whether Ashgrove is the right fit and what the engagement would look like.